Customers can fill out and edit their USPS Form 1583 online before submitting it for notarization! After customers finish notarizing the form with our notary partner, the form and ID copies are automatically uploaded to their account and approved by our system. 


Customers will have to:

  • Click on the "My Account" option on the top right of the screen
  • Under the "Account" tab, find the section titled "You provided"
  • Click on the green pen icon next to "USPS Form 1583"
  • A pop-up window will appear, and they will need to confirm whether they are U.S. citizens/residents or not. If they're an international customer, the latter ensures our system directs them to the proper workflow, so they'll have to choose "No, I am not."

  • Customers will then fill out the necessary information in their dedicated fields:
    • Two forms of ID for verification:
    • Personal information:
      Note: this info is auto-populated based on what the customer provided upon signing up; however, they are free to edit it if needed.
    • Type of service requested:
      If they pick Business/Organization, they'll have to provide their business information.
      If they pick Personal/Residential, no additional information will be required.
  • Click the "Generate document" button once they have made the necessary changes.
  • Another pop-up window will appear, allowing them to review their document before submitting it for notarization.
  • If needed, they can click "Edit Document" to edit the form and make any necessary changes.
  • If all looks good, they should click on "Notarize for [$]" to submit their document to the notary processor.
  • The final step is to click "Continue" to be redirected to OneNotary to meet with a notary officer and complete the process.

Note: Operators can edit the form before submitting it for notarizing on behalf of users, following the same steps. 




General guidelines to guarantee a smoother process:

  1. Ensure that your international customers select the "No, I am not" option when asked about being a U.S. citizen or resident, to be directed to the correct flow.
  2. For the notary session to be completed successfully, only provide one of the allowed ID types listed below; using anything other than the types listed below will cause the transaction to be rejected by the notary officer.
  3. Customers must have the chosen IDs on hand so they can take photos and upload them during the verification step required to complete the notary session. 
  4. Customers must carefully review the form to ensure that all provided data is accurate before submitting it, to avoid having to generate and submit a new form.
  5. Customers need to ensure the ID forms used to verify their identity and address are valid, legible, unexpired, and with the information written in Latin alphabet (ABC..) and Arabic numerals (123..). Otherwise, they must inform the notary service provider that they require a translator, because the notary officer might not be able to verify the data on the 1583 if the IDs are written in a different language.


Allowed ID types:


Allowed photo ID types for customers who are US citizens/residents with a US-issued SSN:

  • U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card
  • Uniformed Service ID
  • Passport
  • Certificate of Naturalization
  • U.S. Access Card
  • Matricula Consular
  • U.S. Permanent Resident Card
  • U.S. University ID Card
  • NEXUS Card


Allowed photo ID types for international customers who are not US citizens/residents and don't have a US-issued SSN:

  • Passport


Allowed secondary ID types:

  • U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card
  • Current Lease
  • Home or Vehicle Insurance Policy
  • Mortgage or Deed of Trust
  • Vehicle Registration Card
  • Voter Card


Click here for more information about how to fill out Form 1583.