Managing Mail : SphereMail Operators

Managing Mail

Can you confirm when do storage fees go into effect? (is it 30 days?) →

Storage fees go into effect after 30 days if a mail item has not been picked up, shredded, discarded, or forwarded.

Tue, Jul 29, 2025 at 4:12 PM

Why can't I forward mail internationally with USPS?

USPS has a lot of new restrictions when it comes to international mail delivery. Apart from the country-specific restrictions and laws, USPS does not curr...

Thu, Nov 30, 2023 at 11:03 AM

How do we handle cancelled customers' mail?

Refusal of Mail policy: If the intended addressee is the CMRA itself, it may refuse the mail in compliance with DMM regulations regarding "refusal...

Mon, Oct 16, 2023 at 11:37 AM

How do we charge for the forwarding of the package? Do we charge a handling fee as well?

There are two ways you are able to forward mail: Automated Prepaid shipping labels: Once you print a label within SphereMail the system will automatica...

Fri, Jun 25, 2021 at 6:32 AM

For forwarding mail, is the price that I can set for each plan just the fee that our business takes (not including the cost of postage)? Or should it include that postage cost? →

The forwarding price is a handling surcharge only; postage is extra.

Fri, Jun 25, 2021 at 6:34 AM

Is there a way to have the tracking number of forwarded mail included on the customer side? I saw that there's a "message" field- is the easy solution to just copy and paste the tracking number there for them to view it? →

The tracking number is currently only visible to the operator (admins).

Fri, Jun 25, 2021 at 6:34 AM

My customers are not able to request a scan or Forward?

This is because your plan is set up to not offer these services. To enable these services, follow the steps: Go to Business Settings Go to the tab titled...

Fri, Jun 25, 2021 at 6:36 AM

Is there a fee for employee/admin accounts? →

Yes, operators will be charged the per-user fee for all active users added to the system regardless of their role, be that an admin, super admin*, or regula...

Thu, Jul 7, 2022 at 3:43 PM

There seems to be two logins: one for my center and one for SphereMail Zendesk. What is the difference? →

Zendesk is our support ticketing system. You have an account with them, therefore, it is recognizing your account. *Note: Zendesk is no longer our suppo...

Fri, Jun 25, 2021 at 6:43 AM

If we do not have a FedEx or UPS account can we still offer shipping through them? →

Yes, definitely.

Fri, Jun 25, 2021 at 6:43 AM